2018-09-07

Executive Assistant - 12 months

Bank & Finance

dependence on experience

Central and Western

Our client is a reputable global bank, they are seeking for high caliber candidate for serving their Senior Management.

Job Description

  • Provide personal assistance to Head of Client Operations, ASP in daily work
  • Communicate and handle incoming and outgoing emails on behalf of Head of Client Operations, ASP and respond where appropriate
  • To provide administrative and secretarial support (including business travel arrangements, diary and calendar management) to the management team
  • Promptly screen and handle the daily calls and inquiries and respond independently to routine issues and questions
  • Organise and facilitate periodical meetings, conferences
  • Coordinating the Client Operations management offsite, training and townhall
  • Assist on invoice processing and expense claims
  • Plan and arrange overseas trips for the senior executive and visiting Senior Management members.
  • Support the Client Operations team in local and regional headcount management
  • Assist with interview arrangement, on-boarding and off-boarding local staff (regional staff if req), in coordination with the local and regional HR
  • Coordinate with Team Administrators to consolidate the organization chart and seating plan
  • Support team administration including, but not limited to, office management, IT and HR systems
  • Provide support on ad hoc projects and initiatives as required
  • Supervise, train and assign the work of lower-level employees
  • Provide cover for peer colleagues and deputise for Senior colleagues

 

Impact on the Business / Function

·         Plan and prioritises own time effectively, ensuring that work is actioned promptly, efficiently and within compliance regulations

·         Demonstrates flexibility and adaptability to changing priorities and quality delivery within tight timescales

·         Be highly approachable

·         Be able to work independently

·         Demonstrate initiative and anticipate requirements

Need resource to:

  • Have previous experience working in administrative support
  • Have good Microsoft Office skills
  • Demonstrate excellent verbal and written communication skills
  • Sound organisational skills, with the capacity to handle multiple tasks efficiently and effectively
  • Good level of attention to detail
  • Ability to work independently or as part of a team, as well as maintain confidentiality and show initiative when needed
  • Demonstrate flexibility and adaptability to changing priorities and quality delivery within tight timescales

 

Interested parties, please send resume with your expected salary and availability.  All submitted personal data will be used for recruitment purposes only.